As we approach year-end, it is important to remember that you can offer your employees the option to receive year-end tax forms electronically.
In iSolved, you can allow employees to opt in for electronic delivery of year-end tax forms, including W-2s, 1099s and 1095s (if using iSolved for ACA compliance). When you activate this feature, iSolved captures employees’ electronic signatures of acceptance to receive year-end forms electronically. For employees who opt in, hard copies of year-end forms will NOT be provided.
How to set up electronic delivery
If you don’t already offer this option to your employees, you can follow these steps to get delivery of electronic tax forms configured in iSolved:
- Ask your assigned payroll specialist to activate this feature.
- Confirm notification from your payroll specialist that the activation was successful.
- Make your employees aware of this option, and encourage them to log in to Employee Self Service to complete their electronic consent.
Once you have activated the feature, employees will see a pop-up notification the next time they log into Employee Self Service asking them to provide consent to electronic delivery of year-end forms.
Here’s a sample email communication you can use to notify employees:
SUBJECT: Electronic delivery of year-end tax forms is now available
The next time you log in to iSolved Employee Self Service, a pop-up notification will give you the option of electronic consent to receive year-end tax forms, as well as the option to decline. Please log in to Employee Self Service before Dec. 31, 2020, to choose electronic delivery of year-end forms.
Below is an example of the request your employees will see upon logging into iSolved.
If you do not wish to set this feature up for your company, no action is required.