Product Release

New iSolved product release

iSolved deployed product release version 6.7 on May 28, 2020. This release included enhancements to iSolved HCM and Benefits Administration.

HR & Payroll

Certification email enhancements

Automated certification emails notify administrators and employees when critical certifications are about to expire. You can now customize your certification email templates to include the certification type and expiration date using the new macro fields, {Certification Type} and {Certification Expiration Date}.

Onboarding check for duplicate employees

As businesses reopen, employees will need to be rehired and new ones added. The Initiate Onboarding step has been enhanced to notify HR administrators if they’re accidentally onboarding an existing employee as a new one, or if they’re trying to initiate onboarding for the same person twice. Initiate Onboarding has also been updated so you can enter birthdates and Social Security numbers during the Initiate Onboarding step if you know them. iSolved will automatically check for duplicates based on name, email address, birthdate and SSN. If a match is found with an existing employee, you should click Cancel and use the Rehire using Reboarding process instead. If a match is found with a pending employee who was already initiated for onboarding, you can cancel before a duplicate is created.

For more information on Onboarding and Rehire using Reboarding, review these topics in iSolved University:

If you do not currently use Onboarding, but would like to start, please reach out to your assigned payroll specialist.

Benefits

Monthly limits for qualified transportation benefits

The IRS limits pretax contributions to commuter, transit and qualified parking benefit plans to $270 per month in 2020. Previously, employee contribution elections were capped at $3,240 per year, but now the limits will be applied on a monthly basis to better support IRS guidelines. Benefit enrollment has been updated, so the Cost Analysis page displays the monthly limits. When employees enter their desired payroll contribution amount, they will not be able to elect a contribution that would exceed the monthly limit, based on their pay frequency.

Managed enrollment

Once open enrollment is complete, benefit administrators can now automatically assign benefit plans to employees who did not make any elections. You can configure the new Managed Enrollment feature to support your benefit policies. For each benefit type, you can:

  • Automatically enroll employees in their existing benefit plan and coverage
  • Automatically waive coverage if employees do not make any elections
  • Automatically assign a specific benefit plan and coverage tier
  • Automatically move employees from one benefit plan to another within their existing coverage tier

For options that maintain existing coverage tiers, enrolled dependents and beneficiaries will also be carried forward unless they do not meet dependent age requirements. This option can also be used for all benefit types, including health, basic and voluntary life, FSA, HSA and qualified transportation benefit plans.

A new Managed Enrollment report has been added to capture employee benefit assignments applied using this new feature.

Instructions will be available in the iSolved University, or you can contact your benefits specialist for more information.

Time

Employee-submitted missed punch option

To save time for supervisors and managers, employees can now submit their own missed punches. This option empowers employees when more teams are working from home and tracking down missing punch information is harder than ever. When an employee realizes they forgot a punch, they can submit the missing time for approval.

A new Pending Punches section is available from My Dashboard, so supervisors and managers can quickly approve the missed punches their employees have entered. A notification will also display on the employee’s timecard indicating there are pending punch requests. A new Missing Punch Approved alert is available to notify employees when their punches have been approved.

The Submit Missed Punch option can be enabled in Employee Self Service (ESS) and iSolved Virtual Clocks.

Contact Time Support at WATime@insperity.com for more information.

COVID-19

New and enhanced COVID-19 reports

iSolved reports are being enhanced as the Treasury and Small Business Administration continue to offer new guidance on Paycheck Protection Program loan forgiveness and 941 reporting.

  • The draft CARES PPP Loan Forgiveness Report has been updated to provide details to complete your Loan Forgiveness Application. It will include tabs to assist with Table 1 and Table 2 calculations for the Schedule A for payroll costs and FTE counts. On June 5, 2020, the Paycheck Protection Program Flexibility Act of 2020 (PPPFA) was signed into law. The PPPFA extended deadlines and allowed more of the loan to be used for non-payroll expenses. For this reason, it is recommended that you wait until the updated report is released before using it to calculate payroll costs for forgiveness.  
  • CARES Act Retention Credit Reports have been updated to support revised guidelines.
  • The CARES Act Retention Credit Report < 100 employees has been updated to use Social Security wages by default. If you already worked with Insperity to configure the earnings to include, your configuration will still be in place.
  • The CARES Act Retention Credit Report > 100 employees has been updated to include the employer portion of qualified health plan expenses in qualified wages for employees who are furloughed and not being paid. Additional changes are still pending to address the incorrect 30-day lookback period for wage limits. Currently, the report calculates 30 days prior to 3/13/2020, the date when you could begin claiming the Employee Retention Credit. It should calculate 30 days from 1/1/2020 if you qualify based on a 50% or more decline in gross receipts, or 30 days from the start of the government-ordered business shutdown if you qualify for that reason.
  • The COVID Deferred Tax Accumulation Report tracks employer Social Security taxes that have been deferred to date to assist with budgeting tax payments that will be due in 2021 and 2022.

Updated Business Tax Credit processing

For companies with multiple tax credit types, they are now being applied in the proper order based on updated IRS guidance. COVID-19 tax credits will be applied after other existing business credit types during payroll processing. They will be applied in this order:

  • Small Business Research Credits
  • Work Opportunity Tax Credits
  • FFCRA Leave Tax Credits
  • CARES Act Employee Retention Credits

This credit order will be reflected on the Payroll Summary report.

Insperity has a team of experts who can assist with questions related to the COVID-19 legislation and guide you through proper iSolved configuration and processing. Contact your payroll specialist to be connected with a COVID-19 expert.

IMPORTANT REMINDER

To generate accurate 941 tax forms at the end of the second quarter, you must tell Insperity if you qualify for Employee Retention Credit, have filed Form 7200 to claim advance tax credit payments, or need to adjust FFCRA leave tax credits to include qualified health plan expenses. Refer to the COVID-19 Tax Credits in the iSolved email sent on 4/29/2020, or contact IPS.Tax@insperity.com so iSolved can be updated to reflect your tax situation.