Federal Reserve Holidays
The Federal Reserve System will be closed on the upcoming dates below. Please note that direct deposit payroll cannot be processed on these dates.
| Holiday | Date Observed |
| Martin Luther King Jr. Day | Jan. 21, 2019 |
| President’s Day | Feb. 18, 2019 |
If your payroll falls on one of these banking holidays, please review the adjusted pay date by navigating to your Client Run Schedule in iSolved. Remember, an earlier pay date requires an earlier payroll processing deadline.
If you need to make any changes, please contact your assigned payroll specialist.
Correction to Year-End Guide
The image below from page nine of the Year-End Guide includes the following incorrect statement: We do not file 1099 or 1096 forms with any tax agencies.
Insperity does file 1099-MISC and 1096 forms to tax agencies for any 1099 payments to workers entered into iSolved.
W-2 Forms
W-2 forms, 1099 forms, and 1095 forms (if applicable) will be available to view and print online Jan. 31, 2019.
If all year-end processing deadlines have been met and you have reported all necessary information, 2018 W-2s will be processed and delivered by Jan. 31, 2019. We will print and ship W-2 forms to the primary client address for you to distribute to your employees. For employees who have consented to receive their year-end forms electronically, W-2 forms will also be available to download through Employee Self Service on Jan. 31, 2019.
Reminder: Unemployment tax rate notices
Most states review and update employers’ unemployment insurance rates effective Jan. 1 for the new year. You should have received a new rate notice in late 2018 from each state you are registered in. If you haven’t, you will receive one in early 2019. These unemployment tax rates and tax filing frequencies are mailed to the taxpayer. It is imperative these tax-related communications are forwarded to your Insperity payroll specialist as soon as you receive them. We require this information to ensure your taxes are paid accurately and timely in 2019.
Please note: Late tax payments result in interest and penalty charges. If your federal tax filing frequency is changed and you do not notify us, we will not be responsible for any penalties or interest that may be charged.