Category: Product updates

On Jan. 6, 2025, the Office of Management and Budget approved changes to the WH-347 federal certified payroll report to enhance clarity, simplify reporting and ensure accurate representation of prevailing wages and fringe benefits.

The new version is available here: https://www.dol.gov/agencies/whd/forms/wh347.

This new form includes additional data and changes how fringe benefits are reported. It will take development effort to evaluate the new requirements and then code and deliver the updated version. This is currently in progress.

This new report breaks out the total health and welfare fringe benefit credit that employers can take based on what they pay for health and welfare benefits, holidays and PTO. It also includes the amount of cash paid in lieu of fringe benefits. With these new requirements, it may change how fringe benefits are configured to support the report changes.

It also adds a new column to capture information about apprentice workers that requires details about the Department of Labor (DOL) or state-approved apprenticeship program they’re working under. That information is not currently stored in isolved.

Since these changes require development beyond report updates, they will take some time to complete. In the meantime, the DOL has confirmed businesses can continue using the previous version of the WH-347 with an expiration date of Sept. 30, 2026. Check the release notes section of the Insperity® Help Center to learn when updates are released to support these changes.

The new occurrence tracking feature simplifies how managers handle attendance infractions and disciplinary issues. Integrated with the scheduling module, this functionality allows for real-time tracking and action using points automation, helping you manage your workforce with increased efficiency and consistency.

Learn more: Dive deeper into the feature’s functionality by visiting occurrence tracking in the Insperity® Help Center.  

Contact time support at WATime@insperity.com to get started and discuss adding this feature if you’re currently using the scheduling module.

Imagine offering your employees a chance to win $1,000 simply by enrolling in a program that enhances their financial wellness. With Insperity Perks+, employees who apply for the Insperity Perks+ card are automatically entered for a chance to win $1,000 – a perfect incentive to boost engagement and support their financial health.

Perks+ benefits for your team:

• Earned wage access: Give employees control over their finances by enabling early access to a portion of their earned wages before payday.

• Discounts and cash-back rewards: Employees can enjoy savings on everyday essentials, like groceries, dining, travel and more, through one of the nation’s largest discount networks.

• The Insperity Perks+ card: Employees will receive a convenient debit card for direct paycheck deposits, easy purchasing and even more rewards.

With Insperity Perks+, you’re not just providing perks – you’re supporting your employees’ financial security, creating a competitive edge in retention and engagement and offering them a chance at $1,000. Embrace Perks+ and see how this program can elevate your team’s satisfaction and loyalty. Read more about the Perks+ program here.

According to recent surveys, one in three full-time employees reports that financial concerns have adversely affected their productivity at work. Specifically, among employees experiencing financial stress, 56% spend three hours or more per week dealing with or thinking about personal financial issues while on the job.

To address this issue and support your workforce, Insperity offers Insperity Perks+, a comprehensive financial wellness solution for your employees. Insperity Perks+ is available to you at no extra cost.

Key components of this program include:

• Earned wage access (EWA) program:
  • Employees can access a portion of their earned wages before the official payday.
  • EWA allows employees the flexibility to cover unexpected expenses, emergencies or urgent bills without resorting to high-interest loans or credit cards.
  • You have the ability to define the maximum amount employees can access, up to 50% of their gross wages per pay period.
• Debit card:
  • Direct deposit of payroll wages to a debit card backed by Visa.
• Online marketplace and cash-back rewards:
  • Employees gain access to an online marketplace where they can shop for their favorite brands.
  • Not only do they receive discounts on day-to-day purchases, but they also enjoy travel and entertainment discounts.
  • Plus, cash-back rewards!

Read more about employee financial wellness at Employee financial wellness: Why it matters in the workplace on our Insperity blog.

To get started, simply reach out to your payroll specialist. Once activated, we’ll provide communication materials to share with your employees.

Investing in their financial well-being will benefit your employees and enhance overall productivity within your organization. Don’t miss out on this opportunity to create a stronger financial future for everyone!

The isolved security enhancements associated with IdentityServer Phase 2 will be released on Thursday, April 25. Please note this is an off-cycle release.

Watch this quick video that shows how logging in to isolved People Cloud will change.

These Phase 2 enhancements provide additional security measures to help prevent fraudsters from accessing your critical employee information, including multi-factor authentication and a reduced inactivity timeout. Cybercriminals have become more sophisticated, so your Insperity Workforce Acceleration technology is changing to keep pace. Please see this Help Center article for additional information about the changes included in this release, such as training materials and FAQ’s.

isolved Benefit Services has made the following improvements to enhance your experience.

isolved has changed their banking partner to JP Morgan. While it should not impact benefit services, if you have enabled Direct Debit you will need to change the bank authorized to debit your accounts.

It has also introduced a dedicated email address to enhance the way you receive updates on claims submitted by participants. The email address is now BenServicesTreasury@isolvedhcm.com

You should have already received an email from BenServicesTreasury@isolvedhcm.com. Please be aware that any communications from this address are legitimate and will be used for claims notifications and billing questions. Please add this email address to your safe senders list so you continue to receive important iBS information. If you have any questions about these changes, please reach out to your Benefits Specialist.

A tentative date has been set for Identity Phase 2 – Multifactor Authentication. With an anticipated date of March 1, 2024, all users will be required to utilize multifactor authentication (MFA) as a mandatory security measure each time they log into isolved. This change affects all users, including employees. 

Make sure you and your employees are prepared for the new way you will log into isolved when Identity Phase 2 is released. Read Enhanced Security is coming to isolved People Cloud! in the Insperity® Help Center to understand what is coming and what you need to do to prepare.  

Starting Friday, Dec. 1, multi-factor authentication (MFA) will be required at every login to isolved People Cloud.

We take the protection of your data very seriously and are focused on creating a stronger, more secure experience that protects personally identifiable information (PII), along with sensitive business and payroll-related information.

To further strengthen the security of isolved People Cloud, important enhancements will take effect on Dec. 1. All users, including employees will:

1. Be timed out of isolved after 15 minutes of inactivity. The 15-minute timeout will not be configurable.
2. Be required to have multi-factor authentication every time they log into isolved.

We recognize this is a necessary, but big change. To make it easier for your employees, we wanted to point out that the existing email and text authentication method in isolved will still be available to use.  To take advantage of text verification for MFA, please ensure your employees log into self-service and update their mobile phone number. 

Your employees don’t need to setup an additional alternative authentication method, if they are comfortable with email or text.  They would simply need to bypass the setup process at login. And if they choose to setup an alternative authentication process in the future, they will be able to do so.

Follow this link for further information on upcoming changes.

All the power of the Adaptive Employee Experience (AEX) is available now as a mobile app for managers, supervisors and employees on Apple and Android devices.

The new isolved People Cloud app makes it easy for users who like the simplicity of downloading from the Google Play and App store. It’s a convenient, flexible and secure way to effortlessly enter time, enroll in benefits, view pay stubs and more on your preferred device. Find more information on the isolved People Cloud mobile app in the Insperity® Help Center.

Product release information continues to be posted in the Insperity® Help Center ahead of each release. Stay updated on enhancements being made to isolved and how these updates and changes affect you. You can access release notes in the Releases section of the Help Center.

isolved version 9.19 includes updates to enhance fraud prevention and support compliance changes for forms, taxes and reporting. Switching between modules is easier with improvements to single sign-on (SSO) for Applicant Tracking and Training and Development. Screen modernization continues with updates to Employee Miscellaneous fields and Emergency Contacts. Time and Labor Management users can quickly enter adjustments for tips, miles, etc. with the new option on the Punch menu.

isolved version 9.20  includes important information about upcoming security enhancements, updates for Adaptive Employee Experience (AEX) and Classic View Employee Self-Service onboarding. Screen modernization continues with updates to Employee and Client Management screens, EEO enhancements and Applicant Tracking updates.