All Q2 payroll and tax information must be accurate and complete in iSolved by Friday, June 28, 2019 to ensure timely filing. We’ve compiled important information and reminders to help you meet all requirements successfully.
- Tax setup information
It is crucial to confirm that your tax setup is accurate and complete. We recommend that you visit the Client Management menu > Client Summary page to validate each of the statements included in the following sections:- LEGAL NAME
- Name (or DBA name) matches the legal company name registered with tax agencies.
- FEIN matches the legal FEIN that is registered with tax agencies.
- Address matches the legal company address registered with tax agencies.
- CONTACTS
- Verify that a tax filing contact is listed (see screenshot below).
- Name is listed as you wish it to be reflected on tax forms and tax filings.
- Email address is correct.
- Phone number is correct.
- LEGAL NAME
The next step is to navigate to the Reports box and click the report (for pdf) or export (for xlsx) icon beside Tax List, as seen below.
On the Tax List report, review the following items:
- Federal and state tax ID numbers
- State filing frequencies and rates
This information can also be viewed using the Tax ID & Rate Verification Report in the Reporting menu > My Reports page, seen below.
Please remember that tax agencies do NOT send any rate or filing frequency notices to Insperity, but they do send this information to you, the employer of record. If you have received these notices or see any discrepancies in your iSolved setup, please forward all information to your payroll specialist.
You must have a registered ID number with all appropriate state and federal agencies in order to file. Agencies do not accept “Applied For” ID numbers for filing and payments. Submitting your filings with an “Applied For” ID could cause delay and agency penalties and fees.
- Employee identification information
Visit the Employee Management menu > Employee Summary page and review the following for accuracy:- Employee social security numbers
- Other important reminders
- Second quarter tax filings will be available on the Return Archive page of the Reporting menu in iSolved on August 15, 2019, as referenced in the screenshot(s) below.
- Pay items that have not been entered in iSolved yet OR payroll adjustments that will be reflected on Q2 returns MUST be reported to your payroll specialist by Friday, June 28, 2019. These items include the following:
- In-house checks
- Voided checks
- Tax adjustments
- Third-party sick/disability payments
- An additional charge will be applied for any Q2 changes that are submitted after the Friday, June 28, 2019 deadline.
Please contact your dedicated payroll specialist today if you have any questions or concerns regarding the information above.