New legislation in Illinois, effective Jan. 1, 2023, gives employees the right to a day of rest every workweek, along with meal and rest breaks during daily work shifts.
Employers will have to provide nonexempt employees with at least 24 consecutive hours off of work in each consecutive seven-day period instead of each calendar week. There are exemptions, including for supervisors and employees who work 20 hours or less per week. Exception permits can be obtained from the Illinois Department of Labor for employees to work on the seventh day if the employee agrees on a voluntary basis.
Employees who work more than 7.5 hours in a row will be entitled to an additional 20-minute meal break for every 4.5 hours worked.
Employers must post a notice about these rights in a conspicuous location at work. For employees who don’t regularly report to the workplace, employers must provide the notice by email or on an internal website that the employer regularly uses to communicate work-related information. This should be something that all employees can regularly access.
Insperity Workforce Acceleration can help
Insperity® Workforce Acceleration™ technology makes it easy. You can share the required information with your Illinois employees:
- As an announcement on the Company Messages page
Employees automatically receive notifications in the Adaptive Employee Experience (AEX) or ESS Classic View when you post new announcements. You can use eligibility rules so just Illinois employees can view the announcement or receive the notification. Employees using ESS Classic View on desktops can view the announcement on the Company Information page. - Employee Messages page
Employees automatically receive notifications in the Adaptive Employee Experience (AEX) or ESS Classic View when you post new messages. You can use eligibility rules to limit access to the message and just send notifications to your Illinois employees. - Mass Email feature
Employees will receive the email message at the address they used to register for self-service. You can use eligibility rules to send emails to just your Illinois employees. You can easily view the send status and resend emails from the Self-Service Management dashboard. - allow you to include short messages that will be printed on employee check stubs and online pay vouchers. While the full text is too long for the paystub, you can include a short reminder directing employees to view the notice.
For assistance configuring message templates, email templates or paystub notifications, contact your Insperity payroll specialist.
More information on ODRISA, including exemption permits, can be found on the Illinois Department of Labor website.
As stated in the Client Service Agreement (CSA), compliance with the FLSA and any similar state law is the client’s responsibility. By providing the information and suggestions contained in this communication, Insperity is not assuming any liability or responsibility for FLSA or state compliance and is not intending to amend or alter in any way the terms of the CSA.