Important dates, deadlines and reminders

2019 minimum wage to increase in many states

Though the federal minimum wage remains at $7.25 per hour, state minimum wage rates will increase in many states in 2019. These increases are the result of voter approval, law changes or the minimum wage being indexed for inflation each year.

The chart below details the states that have announced minimum wage increases in 2019. More changes may be announced prior to Jan. 1, so employers should continue to monitor developments.

The U.S. Department of Labor also maintains a database of the current state minimum wage rates on their website.

 

2019 State Minimum Wage Rate Increases

State 2018 2019
Alaska $9.84 $9.89
Arizona $10.50 $11.00
California $11.00 $12.00
Colorado $10.20 $11.10
Connecticut $10.10 TBD
Delaware $8.25 $8.75
District of Columbia $13.25 $14.00
Florida $8.25 $8.46
Maine $10.00 $11.00
Maryland $10.10 TBD
Massachusetts $11.00 $12.00
Michigan $9.25 TBD
Minnesota $9.65 $9.86
Missouri $7.85 $8.10
Montana $8.30 $8.50
New Jersey $8.60 $8.85
New York $10.40 $11.10
Ohio $8.30 $8.55
Rhode Island $10.10 $10.50
South Dakota $8.65 $9.10
Vermont $10.50 $10.78
Washington $11.50 $12.00

 

NOTE: You will receive a reminder email regarding minimum wage increases next month.

2019 unemployment tax rates to be released in December

Most states review and update employers’ unemployment insurance rates effective Jan. 1 for the new year. You should receive a new rate notice in late 2018 or early 2019 from each state you are registered in. These unemployment rates and tax filing frequencies are mailed to the taxpayer, and it’s imperative these tax-related communications are forwarded to your Insperity payroll specialist as soon as you receive them. We require this information to ensure your taxes are paid accurately and timely in 2019.

You should have received the 2018 year-end guide in late November. Please review the important dates in the guide, also outlined below.

Federal Reserve

Holiday Date Observed
Christmas Day Dec. 25, 2018
New Year’s Day Jan. 1, 2019

 

NOTE: Insperity offices will also be closed on Dec. 25 and Jan. 1.

  • Affordable Care Act deadlines:
    • For the 2018 Affordable Care Act reporting year, the IRS has extended the federal deadline for providing your employees with their 2018 1095-B or 1095-C form to March 4, 2019.
    • The deadline for filing your Form 1094-C with the IRS (along with copies of Forms 1095-C that were distributed to employees) is April 1, 2019 (if filing electronically) or Feb. 28, 2019 (if filing via paper).

Important banking holiday reminders

The end of 2018 is almost here and so is the busy holiday season. Now is the perfect time to set your holiday payroll processing dates and mark one more thing off your end of year to-do list. The Federal  Reserve System will be closed on the dates below. This means direct deposit payroll cannot be processed on these dates.

If your payroll falls on one of these banking holidays, please review the adjusted pay date by navigating to your Client Run Schedule in iSolved. Remember, an earlier pay date requires an earlier payroll processing deadline.

If you need to make any changes, please contact your assigned payroll specialist.

Holiday Date Observed
Thanksgiving Day Nov. 22, 2018
Christmas Day Dec. 25, 2018
New Year’s Day Jan. 1, 2019

 

NOTE: Insperity offices will also be closed on Nov. 22 and 23, Dec. 25 and Jan. 1.

Affordable Care Act filing information
If you are an Applicable Large Employer (ALE) for the 2018 calendar year, important deadlines are approaching.

The deadline for providing your employees with their 2018 Form 1095-C is Jan. 31, 2019. The deadline for filing your 2018 Form 1094-C with the IRS (along with copies of Forms 1095-C distributed to employees) is April 1, 2019 (if filing electronically) or Feb. 28, 2019 (if filing via paper).

For clients using iSolved for ACA compliance: You will need to contact your benefits support specialist no later than Dec. 14, 2018 to verify a few key pieces of information. This may include confirming or updating your ACA Company Contact and ACA Certifications of Eligibility. Your forms will be available for preview in iSolved no later than Jan. 8, 2019. All ACA forms must be approved by Jan. 15, 2019. Remember that you are responsible for distribution of Form 1095-C to employees. If your employees have access to the self-service portal and opted in to receive electronic forms, their 1095-C will be available on Jan. 31, 2019 via self-service, if approved. Insperity will handle the filing of your Form 1094-C. Please contact your benefits support specialist with any questions.