Category: Important Dates & Deadlines

The Federal Reserve System and Insperity offices will be closed on Wednesday, Dec. 25, 2019 in observance of Christmas Day and Wednesday, Jan. 1, 2020 in observance of New Year’s Day.

If you have a regular scheduled pay date of Dec. 25, you will need to work with your payroll specialist to adjust the pay date to either Dec. 24 OR Dec. 26. If you have a regular scheduled pay date of Jan. 1, you will need to work with your payroll specialist to adjust the pay date to either Dec. 31 OR Jan. 2.

Insperity is here to help. We look forward to working with you prior to these banking holiday closures to meet your immediate payroll processing needs.

The Federal Reserve System and Insperity offices will be closed on Thursday, Nov. 28, 2019 in observance of Thanksgiving Day.

NOTE: Insperity offices will also be closed on Friday, Nov. 29, 2019.

If you have a regular scheduled pay date of Nov. 28, you will need to work with your payroll specialist to adjust the pay date to either Nov. 27 OR Nov. 29.

Insperity is here to help. If you have any questions, please contact your Insperity payroll specialist before noon on Wednesday, Nov. 27. We look forward to working with you prior to this banking holiday closure to meet your immediate payroll processing needs.

The Federal Reserve System will be closed on Monday, Nov. 11, 2019, in observance of Veterans Day.

If your regularly scheduled pay date occurs on Tuesday, Nov. 12, payroll must be posted no later than 3 p.m. CT on Thursday, Nov. 7 to meet the required funding deadline for employee direct deposit payments.

Insperity is here to help. If you have any questions, please contact your Insperity payroll specialist before noon on Thursday, Nov. 7. We look forward to working with you prior to this banking holiday closure to meet your immediate payroll processing needs.

The Federal Reserve System will be closed Monday, Oct. 14, 2019 in observance of Columbus Day.

If your regularly scheduled pay date occurs on Tuesday, Oct. 15, payroll must be posted no later than 3 p.m. CT on Thursday, Oct. 10 to meet the required funding deadline for employee direct deposit payments.

Insperity is here to help. If you have any questions, please contact your Insperity payroll specialist before noon on Friday, Oct. 11. We look forward to working with you prior to this banking holiday closure to meet your immediate payroll processing needs.

The Federal Reserve System and Insperity offices will be closed Monday, Sept. 2, 2019 in observance of Labor Day. Phone and email support will be unavailable on this day.

If your regularly scheduled pay date occurs on Tuesday, Sept. 3, payroll must be posted no later than 3 p.m. CT on Thursday, Aug. 29 to meet the required funding deadline for employee direct deposit payments.

Insperity is here to help. If you have any questions, please contact your Insperity payroll specialist before noon on Friday, Aug. 30. We look forward to working with you prior to this holiday closure to meet your immediate payroll processing needs.

The Federal Reserve System and Insperity offices will be closed Thursday, July 4, 2019, in observance of Independence Day. Phone and email support will be unavailable on this day.

Please note:  If your regular scheduled pay date occurs on Friday, July 5, payroll must be posted no later than 3 p.m. CT on Tuesday, July 2, to meet the required funding deadline for employee direct deposit payments.

Insperity is here to help. If you have any questions, please contact your Insperity payroll specialist before noon on Wednesday, July 3. We look forward to working with you prior to this holiday closure to meet your immediate payroll processing needs.

The Federal Reserve System and Insperity offices will be closed Monday, May 27, 2019 in observance of Memorial Day. Phone and email support will be unavailable on this day.

If your regularly scheduled pay date occurs on Tuesday, May 28, payroll must be posted no later than 3 p.m. CT on Thursday, May 23 to meet the required funding deadline for employee direct deposit payments.

Insperity is here to help. If you have any questions, please contact your Insperity payroll specialist before noon on Friday, May 24. We look forward to working with you prior to this holiday closure to meet your immediate payroll processing needs.

Good Friday office closure

Insperity offices will be closed April 19, 2019, in observance of Good Friday. All phone and email support will be unavailable on this day.

If you have any questions, please contact your Insperity payroll specialist before noon CST on Thursday, April 18.

Important update: Holiday and closure notifications

Please note that all important dates will now be shared through The Insperity Hub. All Federal Reserve holidays can be found on the main page of the Insperity Hub and in each article under the Important Dates & Deadlines category. Stay tuned for additional information.

Remaining 2019 Federal Reserve System closures

The Federal Reserve System will be closed on the following dates. Please plan accordingly and reach out to your assigned payroll specialist if you need assistance.

Holiday	Date Observed
Memorial Day	May 27, 2019
Independence Day	July 4, 2019
Labor Day	Sept. 2, 2019
Columbus Day	Oct. 14, 2019
Veterans Day	Nov. 11, 2019
Thanksgiving Day	Nov. 28, 2019
Christmas Day	Dec. 25, 2019

We look forward to working with you prior to these closures to ensure that your immediate payroll processing needs are met.

The Federal Reserve System will be closed Feb. 18, 2019, in observance of President’s Day. Please keep in mind that direct deposit payroll cannot be processed on this date.

If your payroll falls on this banking holiday, please review the adjusted pay date by navigating to your Client Run Schedule in iSolved. Remember, an earlier pay date requires an earlier payroll processing deadline. If you need to make any changes, please contact your assigned payroll specialist.

NOTE: Insperity offices will be open on Feb. 18, 2019.

Federal Reserve Holidays

The Federal Reserve System will be closed on the upcoming dates below. Please note that direct deposit payroll cannot be processed on these dates.

 

Holiday	Date Observed
Martin Luther King Jr. Day	Jan. 21, 2019
President’s Day	Feb. 18, 2019

 

If your payroll falls on one of these banking holidays, please review the adjusted pay date by navigating to your Client Run Schedule in iSolved. Remember, an earlier pay date requires an earlier payroll processing deadline.

If you need to make any changes, please contact your assigned payroll specialist.

Correction to Year-End Guide

The image below from page nine of the Year-End Guide includes the following incorrect statement: We do not file 1099 or 1096 forms with any tax agencies.

Insperity does file 1099-MISC and 1096 forms to tax agencies for any 1099 payments to workers entered into iSolved.

W-2 Forms

W-2 forms, 1099 forms, and 1095 forms (if applicable) will be available to view and print online Jan. 31, 2019.

If all year-end processing deadlines have been met and you have reported all necessary information, 2018 W-2s will be processed and delivered by Jan. 31, 2019. We will print and ship W-2 forms to the primary client address for you to distribute to your employees. For employees who have consented to receive their year-end forms electronically, W-2 forms will also be available to download through Employee Self Service on Jan. 31, 2019.

Reminder: Unemployment tax rate notices

Most states review and update employers’ unemployment insurance rates effective Jan. 1 for the new year. You should have received a new rate notice in late 2018 from each state you are registered in. If you haven’t, you will receive one in early 2019. These unemployment tax rates and tax filing frequencies are mailed to the taxpayer. It is imperative these tax-related communications are forwarded to your Insperity payroll specialist as soon as you receive them. We require this information to ensure your taxes are paid accurately and timely in 2019.

Please note: Late tax payments result in interest and penalty charges. If your federal tax filing frequency is changed and you do not notify us, we will not be responsible for any penalties or interest that may be charged.